Custom email invitations allow you to customize the messages candidates receive when invited to an assessment. You can create reusable templates, personalize messages with dynamic variables, and select which email template to use for each assessment.
In this article:
- Creating a custom email invitation
- Using email variables
- Selecting an email template for an assessment
Creating a custom email invitation
To create and manage email invitations, navigate to Custom library and then to Emails.
From here, you can manage existing templates or click New email invite to create a new one.
When creating or editing an email template, you can:
- Add a custom email subject
- Select a reply-to email from your list of admins
- Customize the email body using rich text
- Insert dynamic variables to personalize the invitation
Using email variables
Email variables allow you to automatically populate candidate-specific and assessment-specific information in your invitations. When creating or editing a template, you can insert the following variables:
| Variable | Description |
 |
Allows you to insert a candidate's name when sending an invitation. |
 |
The name of the assessment will be displayed. |
 |
The time limit configured in the assessment settings will be displayed. |
 |
The number of days until the private link expires will be displayed. |
 |
A button is displayed for candidates to start the assessment. |
 |
A hyperlink is displayed for candidates to start the assessment. |
Selecting an email template for an assessment
Once you've created a custom email invitation, you can select which template to use for an assessment.
Navigate to the assessment settings page and select your preferred email invitation template.
The selected email template will be used when candidates are invited via a private link.
The screenshot above shows BUTTON styling.
If your email template includes the Candidate name variable, the candidate invitation page will automatically update to allow you to enter the candidate's name and email address.
